Aliases
Select the individual whose name has been changed, then right click and select Add a New Alias. When the Add Alias window is displayed, then enter the name after the execution of the Deed Poll in the Name box, and then click anywhere in the Type box and select Legal Name (name changed by Deed Poll). As this name is now her legal name, also check the Designate this Alias as the name of record.
Once the new alias has been added, the sequence of aliases is presented. Make
sure that they are in the correct chronological sequence, and that the name
type is correct (if the name type is incorrect for any of the names, this can
later be changed by editing the bio details for the name whose type is wrong
and clicking on the Name button to the left of the name field in the edit bio
screen).
Once the aliases have been sequenced, then you will be asked to verify that any
children are in the correct sequence.
1. Enter the individual under the name
used when he/she was born (e.g. Mary Collins), recording her biological parents
(e.g. Tom Collins and Jean Collins) and specifying a Relationship type of
Natural on the Biographical Details form.
2. Enter another individual
under the name he/she used after the adoption (e.g. Christine
Cooper), recording her adoptive parents (e.g. William Cooper and Sarah
Cooper), and specify a Relationship type of Adopted on the Biographical Details
form. If, as is often the case, the biological parents divorce and the
custodial parent remarries (e.g. Jean Collins marries Harold Sharp then, when
adding the adoptive parents, enter the names used after the remarriage (Harold
Sharp and Jean Sharp).
3. When saving the biographical
details of the individual in step 2, a prompt will be displayed asking Has
this person been previously recorded with different parents? Respond
Yes and select the individual created in step 1. The necessary linkages will be
established between the natural and adoptive parents/child.
The individual can be accessed
by both natural and adoptive names, but all subsequent events (marriage, death
etc) should be added to the adopted child. This should normally occur if every
event is entered under the name used by the participant at the time the event
occurred.
Backup
Most error messages indicate that RY was unable to create the backup archive on the specified media. If you are backing-up to diskette, then the most likely things to check/try include –
(a) verify that the diskette is write enabled;
(b) verify that the CD is a CD-W (writable) or CD-RW (rewritable)
(c) verify that the CD is blank or that there is enough room on the CD to hold the backup
(d) try replacing the ouitput medium (i.e. it could be faulty).
If these simple checks do not get you anywhere, try a backup to your hard disk.
This will verify that the RY application is functioning correctly.
To send the backup to your hard disk, specify an appropriate drive and folder
on the relevant Backup wizard page. For example, if your hard-disk is drive C:
and you have a temporary folder named \Temp, you would enter C:\Temp - the base
name can remain the same. The backup will proceed as normal, however it will
not ask to swap diskettes.
If the trial backup to your hard disk works correctly, then it would indicate
that the diskette media or drive are at fault. This can be verified by using
Windows Explorer or your CD software to copy the backup file from the hard disk
to your desired output media.
To backup straight to CD, when you get to the "Specify the backup destination" click the dotted tab and select your CD drive letter from the drop down menu. Also you must have a CD in & spun up or you will get the error message. The CD\RW disc has to be formatted as a "Direct CD" to enable your computer to use it like a small hard drive.(That's if your cd writer software has this option).
If the trial backup to your hard disk also fails, then send the Backup.Log file
to support@relativelyyours.com,
along with details of the failure.
Which database to use?
A sample database is provided in C:\Program
Files\Computability\Relatively Yours 3\Sample. This sample database is intended
to help you explore RY3 and to become familiar with its capabilities.
IT IS NOT INTENDED TO BE THE DATABASE WHERE
YOU RECORD YOUR FAMILY INFORMATION.
To record your family data, you first need
to define a database to hold family members and their relationships.
This can be done from the Open Database
screen that comes up whenever RY3 is started, after Tips, by clicking on "Create a New
Database" before selecting OK. This will initiate a wizard that guides you
through the steps necessary to create a new database. It is suggested that
C:\RY3 is used unless there is a pressing reason for doing otherwise.
If the message comes up "This path
already exists", then you probably have created a new database before. You
will certainly have done so if you continue and the message "Folder C:\RY3
already contains a Relatively Yours database", so creating it again is not
relevant.
Once you have created a new database, the
button alongside "Open Last Open Database" in the Open Database
window will refer to C:\RY3 the next time you start RY3.
Note, if this is not occurring because of
your previous difficulties, then you can open this database in the Open
Database window by clicking on the Browse for an existing database in the Open
Database window. Make sure that when you select the database folder you
actually open it by double clicking so that the sub-folders Dict. MMedia,
Reports, Temp and Thbnails are visible before clicking OK.
On this Day
Once your database is opened, the first
thing that happens is a list of anniversaries occurring today will be
presented. This initially will include some non-family events, called
timelines. If you only want to show family events in this window, make sure
that your mouse is positioned in the On This Day window, and then click
the right button on you mouse "right click". An action menu will be
presented and clicking on Included Timelines will deselect timelines.
This "right click" is a basic
philosophy of RY3. First you display the data that you want, then clicking the
right mouse button will reveal an action menu that normally allows you to
modify the data displayed.
When the On This Day window is closed, a
blank screen will appear. There is a Menu Bar on the top line of the screen and
a Toolbar underneath it. Anything on the Toolbar is available on the Menu Bar,
but normally the Toolbar is used.
Adding a Person
Click on Person, for that is what you are
initially concerned with. An Open Person box that allows you to enter the name
of a person is presented. This is used regardless whether the person is on the
file or whether you are adding a new person.
Let us assume the latter case, as would
occur when a new database has been created. Type in your name in the Open
Person box as it was when you were born, then click OK.
A Browse window will be shown. This is
because RY3 checks the database for any occurrence of the entered
name. It always appears if there are no matches or multiple name matches.
This is to give a check to ensure that the name has not been entered
before.
The Browse window comprises several parts.
At the bottom is the name you are searching for. It can be altered if you made
a mistake. Above it is a white grid (or list) that would contain previous
namesakes, but in an empty database this would contain no names. Above the grid
are several buttons, but the one that most concerns us here is Add New Person.
If we are trying to add a name, and it is
not there (the grid is empty), then we click on the Add New Person button so
that we can add your name to the database. A box will pop up that allows you to
enter sex (click on the field and highlight Female, Male or Unknown from the
drop-down list) and whether the person is deceased. Click OK, and a skeleton
entry will have been added to the database.
The skeleton will then be shown. This
is the normal Biographical display, but as it is only a skeleton
entry, we must add the basic biographical entry. so "right
click" (click the right mouse button) . You could equally have
clicked the "Actions" button on the Toolbar to reveal the Action
Menu. Highlight and click Edit Biographical Details, and the Edit
Biographical Details screen will be shown. For further descriptions from this
point, consult your manual starting page 59/60 or thereabouts. If there is
something specific in there that you do not understand, please ask about it.
After you have entered your parental and
birth information, and have clicked OK, the screen will return to the bio
display screen.
Assume now you want to record your marriage, so right click again, and
select New Relationship, then marriage
from the Action menu, then proceed to fill in the name of your spouse. If he
had not been added before, then the Browse for Husband screen will be
presented. This is the same as the Browse screen discussed earlier. If the
spouse is not displayed on the grid, then he must be added, so click on Add New
Person and add the skeletal details. RY3 will then ask you to enter the details
of the marriage, so do so.
To add bio details of your spouse, you could
click on the blue hyperlink (underlined name) alongside "Married To"
and your husband's bio screen will be displayed. Right click and edit his bio
details. Equally, you could have displayed his bio screen by clicking on Person
on the Toolbar and entering his name, but using hyperlinks is quicker if they
are available and relevant.
Adding Children
To add children, make sure one of the
parents is displayed, then right click and select New Child, then select the
name of the other parent. Then enter the child's name as he was born, including
surname, in the Select New Child window. The system will again check for
existence of similar names on the system in what should be now a familiar
Browse window. Click Add New Person, add the skeletal details but this time you
will be given the opportunity to add the child's bio details before returning
to the parent's bio display.
Additional children can be added in the same
way.
Adding Personal Details
To add history (constructed narrative about
a person), objects (i.e. physical reminders) or reference material (raw
information), click on the appropriate entry in the navigational panel on the
left, and right click to invoke the text editor.
Similar procedures are available for
photographs - select Portfolio from the navigation panel on the left, and right
click.
Blob Has Been Modified
Sometimes, when the text editor has been abnormally shut down, the following error might occur:
DATA ENGINE ERROR
BLOB HAS BEEN MODIFIED
BDE ERROR 13058
To correct, go to the File Menu, then Database Tools then select Rebuild and click on Compact database. This will repair the text file, but the narrative in which the error occurred will be deleted.
Delete a Person
Display the person (or an alias)
whom you want to remove, then make sure that
the name to be deleted is on top of the bio display, then click on the Person
Menu (on the upper line of the screen), and select Delete from the drop-down
menu that presents itself. If there is more than one alias to be deleted,
repeat the process.
Latest Version
To install the latest version of Relatively Yours from the Internet:
- On the website www.relativelyyours.com, click on the underlined Download to access the Download page.
- Then click on Update for Relatively Yours 3 for Windows 95/98/20000/NT/XP
- Next click on the underlined RY3Update.exe.
- This will open a File Download window. Select to "Run this program from its current location".
- A window showing download progress will now be shown. Do not select "Close this dialog box when download is complete" but wait until 100% is achieved. Depending upon the speed of your modem and connection, this could take half an hour.
- Respond by clicking the Yes button on the Security Warning screen when asked "Do you want to run and install "RYUpdate.exe"
- The next window shown is the WinZip Self Extractor dialog. It asks you to specify the unzip to folder - this is set as default to "C:\Program Files\Computability\Relatively Yours 3\Bin". Unless you initially installed RY3 into a folder other than the install default "C:\Program Files\Computability\Relatively Yours 3" folder, then accept this default too. Otherwise substitute your folder name before the "\Bin".
- Then click on the Unzip button. The 4 files RY3.exe, RY3OTD.exe, RY3RES.dll and Update Information.txt will be copied to the \Bin folder, overwriting the previous version of the program files.
- Restart RY3. If Help Menu | About Relatively Yours 3 does not shows the same version as that on the website, then you now have the latest version of RY3 installed on your computer. If this is not so, then you have more than one version of the program on your computer, which you must resolve.
Managing and Creating Timelines
1. Certain
timelines are included within Relatively Yours, and can be found in the
\Timelines folder on your RY3 CD. The mechanism to manage timelines is located
in the Resources Menu | Timelines – clicking the right mouse will reveal an
action menu that includes the option to Manage Timelines – here timelines can
be removed from those currently displayed, or different ones imported from the
CD.
2.
Timelines can be created from your data by using the Export
as Timeline action item from either the Family | Chronology or Person |
Chronology pages. The output can be saved in text format or various database
formats (Paradox or dBase) by selecting from such options in the "Save as
Type" drop-down box. The Paradox format is preferred. The layout timelines
are exported in is the same format required for input. In the case of text
format, you will also notice a file with the same name but .sch
extension. This is a schema file which defines the layout of the text file. A
technical description of this file can be found in the Help file - search for
"sch". Once created, the timeline can be managed in or out in the
same fashion as the timelines supplied with the system.
3. To
create a timeline from scratch, export a chronology timeline that has only one
event, labelling it as you intend for its final use. Then import this timeline
from Resources Menu | Timelines. Right click reveals the action menu. Use the
Edit Existing timeline to modify the first event to what it should be in your
new timeline. Then use the Add function to add successive timeline entries
until the timeline is complete.
Medical History
Medical history can be handled in several ways
- For terminal illnesses, as the Cause of Death in death events - go into detailed edit for the death event from the edit bio details screen, then to the Type of Event tab and enter the details in the Cause of Death fields. This cause of death can optionally be included in descendants and ancestor charts.
- Tools | Preferences | User Fields will enable you to enter a Medical History field by typing the name in an empty field - double clicking upon it will enable up to 10 list values to be assigned to ensure consistency, but bearing in mind the myriad nature of illnesses, this may be restrictive. Also, User Fields have no time frame.
- From a person's biographical display, select Chronology from the navigation panel on the left of the screen. Once the existing events are displayed, right click and select the option to create a New Event. My suggestion would be a P01 Physical | Medical Condition event, and then you can add an event name (e.g. Diagnosed with psorisis), a place and date plus any comments you want to include.
- If this category of P01 Physical | Medical Condition is not suitable for your purposes, you can always add a new event type. To add a new event type, go to Resources | Event Types. Select an event type (e.g. A00, B00 etc) if you want to create a new event category, but in this case it would seem that only an event sub-type is needed as there is already a group Physical. So select any event in the Physical group and right click, then add a new event subtype. Once the new event type has been added, then go to Chronology to add a new event of that type for the person concerned.
There are several ways
that you can maximise the use of space when printing charts.
First, display your chart. For the purposes of discussion, I am assuming
the topic is the drop-down chart, but it also applies to the Tree and Direct Line
formats. Then click on Margins to show how the boxes will fit in on a page.
Options | Include | Chart Layout | Advanced | Boxes and Lines will allow you to
set box colours, shape (rectangle or rounded rectangle), and style, width,
colour of box borders, separately for males, females and spouses. And the
style, width, colour of lines connecting boxes. Options | Include | Chart
Layout - various options here effect the size of boxes.
1.
Minimise the information that you are
including if you want to limit the size of the chart. Note however, that not
including some information such as Life Span may reduce the usefulness of the
charts.
2.
If life span is included, to select to
format name and life span on separate lines will minimise the width of boxes,
but adds height to each box. Conversely, to have name and life span on the same
line will minimise box height but make the boxes wider.
3.
The inclusion of shadow effect on boxes
has no impact on chart size. 4. If you are only including one text line in the
box, then using the same height for all boxes will make no difference. If you
are including more information, it will make no difference to the depth of the
chart unless all at one generation have the same level of detail.
4.
Choosing not to have all boxes the same
width will minimise chart width, but will lose some symmetry.
5.
Optimising blank space will cause RY3 to
take a second pass over the chart to see whether it can reduce distances
between boxes. In Design mode (click on the design button on the chart
toolbar), it is possible to manipulate individual boxes and lines.
·
Select a particular box (or a line, which
is just a flat box) with the left
mouse.
·
Then right click to reveal the action to
Edit Shape - here there are options that control the appearance of the box -
Format, Text (font, alignment), Image (placement of passport photo), gradient
(allows the box colour to blend from one colour to another), Shadow (control it
around the box).
·
Holding onto a box with the left mouse
will allow you to drag the box (and all its underlying boxes) around the
screen, allowing you to minimise page overlap.
·
Box boundaries can be altered by using
the drag handles at strategic positions on the perimeter.
·
Lines can be extended by using the drag
handles - they are just more difficult to select than the larger boxes.
There are a lot of
options - it just takes some experimentation to find out those that will
benefit your particular circumstance. But there is no universal panacea - the
nature of the chart dictates that a perfect solution may not be found.
When, in File | Open, you select a folder in which a database exists, the folder must be opened. There is a database in C:\UserData\Appleyard, but selecting it alone will not access it.
The folder icon must be opened (by double clicking on the folder name) to access the database i.e. the subsidiary folders must be visible.
Conversely, when trying to create a new database, File | Database Tools | New, the folder selected must not have the subsidiary folders visible when it is opened.
The situations may arise that
would seem to be associated with lack of resources.
- First, make sure that you are using the latest version - go to the
website www.relativelyyours.com
and download the free update from the Download page.
- Secondly, go to Tools | Preferences | Advanced | Performance
and select to Optimise Resource Usage.
- Thirdly, be aware that you may be leaving open many windows at one
time - you can check this by clicking on the Windows menu to reveal those
windows that are open. If these are more than about 10, close some
individually or periodically select the Close All Windows option on the
Windows menu. If you are still encountering problems, then every hour or
so, exit RY3 altogether then restart the program.
Person does not exist in the tree file
To be able to display the descendants of
an individual, that individual must be first in a defined family.
To do this, click on the family
menu (on the top line of the screen), and select New. Then enter the name of
the oldest person in the ancestral line of the person in question, enter a
report title and click OK. A family will be then built, and the descendants
will be available for anyone within that family.
Should you be tracing multiple
ancestral lines, a family will have to be defined for each line, so that all
descendants of each patriarch/matriarch can be grouped together. Consequently,
a person can exist in multiple families.
As research into the family tree proceeds, it is quite usual
to find an earlier ancestor than the one recorded as the patriarch or matriarch
in a family. The Replace Patriarch facility on the Family Menu (top line)
enables this earlier ancestor to now become the family head.
Printing Double-Sided on Simplex Printers
On those occasions when you want to print on both sides of the paper but your printer does not have duplex capability. save the report as an .RTF file, and then print from Microdoft Word. When the Print window comes up, select Even Pages in the Print drop-down box (All Pages in Range is the default). Once the even pages are printed, turn the ouput over and put it back in the input hopper (top of page as the leading edge) and click Print again. This time, select Odd Pages. If printing multiple copies, make sure that Collate is turned on.
Proxy Servers
RY3 does no
active detection of internet links. It simply initiates network communication
which is handled by the underlying operating system. If we knew what was not
operating than perhaps we could provide some suggestions.
If you are accessing it through cable you
are probably accessing the internet through a proxy server. A common form of
connection to AOL is also through proxy servers. Go to Tools Menu | Advanced |
Internet and make the necessary specifications. You will have to consult your
cable company or your Internet Service Provider for the Address and Port
settings.
Re-Installing
Relatively Yours
Follow these steps EXACTLY.
Make sure that RY3 is not running.
First we must remove all traces of RY3 from your system, but leaving any of your family
data in C:\RY3 (or whatever folder you have placed it). We are also being
cautious, by saving certain information so that can be restored if necessary.
- Go to Start | Settings | Control Panel
| Add/Remove Programs, and remove Relatively Yours 3.
- Open Windows Explorer.
- Create a folder C:\SharedBackup
- Copy the contents of the folder
C:\Program Files\Computability\Relatively Yours 3\Shared to
C:\SharedBackup
- Locate the folder C:\Program
Files\Computability, and delete it and all its sub-folders. However, do
not delete if the folder holding your family data is subsidiary to
C:\Program Files\Computability.
- Use the Tools | Find | Files or Folders
function of Windows Explorer to locate any occurrences of RY3.EXE,
RY3OTD.EXE and RY3RES.DLL. If any of these are found, delete them.
Now
install RY3.
- Place your RY3 CD in your CD drive, and
run Setup.exe from that drive, accepting default locations unless there is
a pressing reason to do otherwise. Do not start RY3.
- Copy the contents of C:\Shared Backup
to C:\Program Files\Computability\Relatively Yours 3\Shared, responding
Yes when asked whether you want to overwrite existing files. This will
restore the shared files to your previous settings.
- Download the latest update from the
website www.relativelyyours.com,
and then run the self-executing zip file RY3Update.Exe, accepting default
target location unless RY3 was installed in a different folder in step 1
above - this will overwrite the program files.
Click on Start (bottom left of the screen), then Run then enter "C:\Program Files\Computability\Relatively Yours 3\Bin\RY3.EXE" -r Note that the quotes are important. Then click OK and this should force registration.
After you get Relatively Yours 3 running, in future
start it as you would normally by
clicking on the icon on the desktop.
Scanning Photographs
The way RY3 associates images to people is through the Portfolio, and, more specifically, the External File reference entered when a portfolio object is created.
Many people generally find it best to use their preferred scanning program to scan a photograph and save it in a specific folder making sure that the folder is included in Tools Menu | Preferences | File Locations | MMedia. One numbering convention is to record the photos is to name them F123_1.jpg, where F stands for photograph, P for painting, S for sculpture etc. the 123 is their RIN number within RY3, and the _1 is a sequential number depending upon the number of photographs scanned for that person. But any other system is equally valid. Scan at 300dpi and save in high resolution .jpg, but you can make your own choice.
Once the photos have been scanned, open up the person in RY3, select Portfolio, then browse for the image just scanned using the Scan button in the External File reference field. Add the other details, caption, click on the Detail button to identify the individuals within the photograph.
If you are unable to open a narrative
for an individual, there are too many embedded images (or an overly large one)
into the History, Objects or Reference text. Regardless of the original image
format, within the .rtf-style narrative photographs are stored in .bmp format,
which can be very large.
If this is the case, close all other
programs to maximise available memory, and try again. If you can open the
narrative in question, then remove a photograph. Reduce all photographs in size
before inserting them in the narrative, to minimise the size of the bit maps.
If this fails, try the
following:
- Open Extras - Search Narratives
- Click the Options button, select the Narratives tab and check the
Hide Narrative Panel button
- Enter a search string which can be found in the failing Objects
narrative
- Select the failing entry (name and narrative type), click the
Actions buttons and choose the Delete Narrative item.
If the above process fails to
remove the entry, then send Computability a copy of the TEXT.DB and TEXT.MB
files and advise the name reference of the failing person.
Unexplained Conditions
If any unexplained condition
occurs,
- First, go to File Menu | Database Tools | Backup (Family Records
Only), to make sure you have a fall-back condition
- Second, go to File Menu | Database Tools | Verify and Correct the
database
- Third, go to File Menu | Database Tools | Rebuild - select all
options.
If the condition persists, send
Computability a copy of the backup as an attachment to an eMail that explains
exactly what happens and with whom.
The automatic resolution applied to incoming place names in a GEDCOM
file resolved the string "Footscray, Vic, Aust" to "Footscray,
Vic, Aust, AVN, UK". The reason for this was that the "Aust"
node was able to be matched exactly to a place known as Aust in Avon, UK. This
is an unfortunate mapping which in a real situation you would need to either a)
prior to import replace all occurrences of word "Aust" in the gedcom
file with "Aus" or "Australia"; b) temporarily
remove/rename the Aust place; or c) disable the Create Structured Place Formats
option in the Import wizard, and manually resolve place names after import.
Yours,
Relatively Yours II and Relatively Yours 3 are trademarks of
Computability Pty. Limited. All other products mentioned are registered
trademarks or trademarks of their respective companies.
Questions or problems regarding this web site should be directed to admin@relativelyyours.com.
Copyright (c) 1998-2003 Computability Pty. Limited. All rights reserved.