PRODUCT TOUR

Personal Information | Updating Data | Group Concepts

 

 

ADDING a Person TO THE DATABASE

 

 

Select a sex from the drop down box (Female, Male or Unknown), and flag the person as Deceased if the person is known to be dead, or if he/she can assumed to be dead (e.g. over 100 years old).

 

When OK is clicked, a skeleton name record will be added to the database.

 

After the skeleton has been added, a biographical display will be shown. It contains only the bare essentials, but the discussion that follows is the same for new entrants as well as those persons whose details are being updated with new research.

 

Entering Details about a Person

 

Position the cursor anywhere on the main part of the biographical display and the click the right mouse, and the following menu appears:

 

 

This philosophy of displaying the information then clicking the right mouse to display the update options is basic to the way Relatively Yours operates. The action menu can also be accessed by clicking on the Actions button on the Tool Bar, and by selecting Actions from the drop-down Edit menu on the Menu Bar.

 

To add or amend information about the basic biographical events, select Edit Biographical; Data with the left mouse, and the main edit window appears.

 

 

This is the form used when adding to or amending the basic biographical information recorded about a person. It operates on two levels:

·        Free format, minimal recording - all the information necessary to produce pedigree or descendant charts can be entered on this single screen. It establishes the blood relationships that provide kinship, though the marriage details are entered elsewhere.

·        When the objective of entering family information into Relatively Yours 3 goes beyond the desire to merely produce charts, but to start creating a meaningful family history to pass on to others, then additional information needs to be provided. Each of the four basic biographical events - birth, baptism, death and burial - are linked to the full event edit module, which can be accessed by clicking on the More Detail button (...) at the end of each place field.

 

Name Type

Names, or aliases, can be categorised as one of the following:

·        Birth name

·        Married name (changed by marriage)

·        New alias (a completely different name)

·        Name variation (minor differences)

·        Nickname (informal name)

·        Legal Name (changed by deed poll)

A person is added to the system under a birth name. When a person marries and adopts a different name, the system will automatically record this as a married name. Other names are added as aliases.

 

Name

Changes can be made to the person’s name here. The name will be parsed into surname and up to four given names by using spaces as a delimiter. Remember that multi part surnames or given names need to be entered between / / characters to define the field.

 

Sex

The drop-down box offers a choice of Female, Male and Unknown. A person’s sex cannot be changed if he/she is in a relationship, or is a parent. These linkages have to be broken before a sex change can be successful.

 

Person is of a Sensitive Nature

Perhaps the person was the product of a relationship that was not widely known, or the person was the black sheep that no one wants to know about. Flagging a person as sensitive will not display his/her existence when the sensitivity option is invoked.

 

Parental Information

If either parent is known, then enter the name used when the child was born, in either surname, given name format or with the given name preceding the surname.

 

Relationship

This indicates the nature of the child/parent relationship. The drop-down list shows the allowable values of natural (blood), adopted or fostered.

 

Where each event took place

The information requirements are dependent upon the Place format.

In Free format, there is no validation performed. Such an entry may be Crows Nest, NSW. or the Mater Misericordiae Hospital, Crows Nest. It all depends upon the amount of information that is available. The drop-down list shows the last entries for this field.

 

In other formats, the place information entered here is address, place, state and country with a comma delimiting the constituent parts. Place, state and country will be validated against the Places file (in the World Gazetteer supplied with RelativelyYours).

 

When the event occurred

The date entered here is either in American format (mm/dd/yyyy), in the British method (dd/mm/yyyy) or by following the international convention (dd/month/yyyy) or in a defined custom date format. Relatively Yours 3 keeps a table, by country and state, that specifies when dates changed from the Julian system to the Gregorian calendars), so that it can keep track of old-style dates.

 

Preferred Occupation

The job, occupation or profession that is normally associated with the person can be entered as his/her preferred occupation.

 

This occupation is displayed where there are multiple candidates for a given search, to help differentiate between those candidates; and it may also be shown on the Descendants Chart; as well as the Biographical displays and the Biographical Index of the full family history.

 

LDS Events

For those wanting to record ordinances for the Church of Jesus Christ Of Latter Day Saints, it will first be necessary to enable the recording of LDS events in Tools Menu | Preferences | LDS. This will cause a button to appear on the Edit Biographical Details screen  providing access to the detailed event edit procedures, as describe more fully in the pages following.

 

Address Details

The recording of addresses and telephone numbers is vital to genealogical research. It provides the researcher with a means of direct contact (an option in the Descendant's Chart provides for the inclusion of telephone numbers if known). It provides a means whereby circular letters can be sent to people whose addresses are known

 

User Defined Fields

A user may want to record in a specific field information for which there is no standard provision. These can be defined, along with a range of acceptable values, in Tools Menu | Preferences | User Fields. This window enables data to be entered and maintained in these fields. The entry of data into these fields is optional, and need not be entered for every person.

 

Passport Image

Adding a passport image to a person’s record greatly enhances both the display (it is included in the Narrative Pane in the Biographical Display, and in all narratives about that person), as well as being incorporated into such reports as the Biographical Index and Descendants Charts.

 

Yours,  Relatively Yours II and Relatively Yours 3 are trademarks of Computability Pty. Limited. All other products mentioned are registered trademarks or trademarks of their respective companies.

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